Time-Off Without The PTO Spreadsheet
Employees see their real balance before they ask, managers approve with team coverage in view, and accruals and carryover run quietly for every leave type you set up, FMLA and state leave included.
See Leave Management In Action
How employees submit time off, how accruals run automatically across tenure and location rules, and how requests reach the employee's manager — by default any manager of the employee's locations may decide, or only their own reporting line if the company chooses — while coverage limits protect staffing.
What Leave Management Helps You Do
Request Time Off
Employees submit PTO, sick, bereavement, and other leave types with date pickers, hour calculations, and a clear preview of the balance impact before submitting.
Track Balances
Available, used, accrued, carried-over, and pending balances tracked per leave type. Real-time math — no surprises at submit.
Approve Requests
Manager approval queue with full context — balance impact, team conflicts, holidays in range. Approve several at once, or deny with a reason.
Configure Policies
Accrual policies (rate, frequency, caps), carryover rules, eligibility by tenure and class, leave types, holiday calendars — all per-business and per-location.
See Team Coverage
Team leave calendar shows who's out when. Conflict detection flags when too many teammates are off the same week.
Import & Export
Balance imports for migrations, leave history exports for reporting, and a payroll reconciliation report of leave hours by employee and leave type.
One App, Three Audiences
For Employees
A clean place to see balances, request time off, and check status.
- Balance summary — available, used, accrued, pending — across every leave type.
- Request form — date picker, hour calculation, holiday-aware, balance impact preview.
- Status tracking — pending, approved, denied — with approver and timestamps.
- Team calendar — who's out, when, and where conflicts might land.
- Usage history — past leave usage to plan ahead or spot patterns.
For Managers
A clean approval queue with the context needed to decide quickly.
- Approval queue — pending requests with balance, conflicts, and holidays in context.
- Team calendar — see who's out across the team for any date range.
- Conflict flags — too many teammates off the same week, surfaced before approval.
- Approve or deny several at once — select requests on Team Requests and decide them together, with one optional reason for a denial.
For HR & Workforce Admins
Policies, accruals, holidays, balance imports, and compliance.
- Leave types & policies — accrual rate, frequency, cap, carryover, eligibility, per-location.
- Coverage limits — caps on how many people at a location can be off at once, to prevent over-approval.
- Holiday calendars — per-business and per-location with observed dates.
- Balance imports & exports — for migrations, audits, payroll, finance reconciliation.
- Compliance reports — accrued-leave liability, carryover projections, collective-agreement compliance, payroll reconciliation.
How A Leave Request Moves Through The System
Leave Management In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Submit time-off requests with half-day support, documentation attachments, and automatic overlap and balance validation.
Controls that matter
Requests go to the employee's manager, with PTO-aware skip-level routing when that manager is on leave; by default any manager of the employee's locations may decide, or only their own reporting line if the company chooses.
Scope and specs
Useful specs: Accrual balance unit: Hours (8 hrs = 1 day standard); Accrual frequencies: Daily, Weekly, Bi-weekly, Monthly, Quarterly, Semi-annually, Annually, Pay period, Hours-worked, Custom; Year-end excess: accrued hours above the carryover cap are forfeited, and banked overtime is forfeited or paid out.
Request time off
Employees submit leave requests by selecting a leave type, date range, and optional half-day period. The system validates balance availability, checks for overlapping requests, and routes to the appropriate approver.
Configure leave policies
Admins create leave types such as vacation, sick leave, or personal time with per-type rules for advance notice, documentation requirements, and whether to deduct from accrued balances.
Manage accrual policies
Set up accrual policies that automatically accumulate leave hours at configurable frequencies. Assign policies to individual employees or apply them as defaults for a leave type.
Connected To The Rest Of MangoApps
→ Shifts Scheduling
Approved leave automatically blocks shift assignment for the affected dates — schedulers see who's off before publishing the schedule.
→ Calendar
Approved leave appears in the team and company calendar with privacy controls based on what managers and peers should see.
→ Payroll Connect
The payroll reconciliation report exports each employee's paid and unpaid leave hours for the pay period as a CSV for payroll. At termination, HR records a final settlement of the remaining balance at the employee's hourly rate.
→ Notifications
Request submitted, approved, denied, or coming up — every event lands in the right person's inbox.
→ Employee Data
Tenure, location, employment class, and hire date drive accrual rates, eligibility, and carryover rules automatically.
→ Attendance
Approved leave reconciles with attendance records — no false "no-show" flags for an approved vacation day.
REPLACES POINT TOOLS
One leave system in place of the time-off-tracker patchwork
Most companies run PTO in a standalone tracker, FMLA in a spreadsheet, accruals in payroll, and team coverage in a shared calendar. Leave Management retires that — and lives where employees already check schedules and pay stubs.
BambooHR Time Off
HRIS-bundled time off
- Frontline workers request leave from the same app they use for shifts and pay — no separate portal
- FMLA and state leave set up as their own leave types, with per-location policies and documents on each request — not a Pro-tier feature
- Same per-employee suite license covers leave AND every other module — not a BambooHR seat per viewer
Vacation Tracker
Slack/Teams-style leave bot
- Accruals tied to live payroll data — not a Slack bot guessing balances from a CSV upload
- Requests land in the manager's own Team Requests queue and their approvals inbox — one inbox, one queue
- Team calendars, holiday calendars, and coverage views included — not a barebones request form
Calamari / AbsenceSoft
Standalone leave management tools
- Lives next to attendance, scheduling, and payroll — no nightly sync between leave tool and HRIS
- FMLA, state leave and PFL requests, balances and documents in one place as their own leave types — HR still decides eligibility
- Leave Management AI answers "how many vacation days do I have left?" using the live balance
Spreadsheet + Outlook calendar
The DIY PTO stack
- One source of truth for balances — no manager spreadsheet drifting from HR's
- Approval routing, manager visibility, and team coverage built in — not a calendar invite to a private team
- Mobile leave request from a personal phone with no corporate email required
PLATFORM ADVANTAGE
Leave Management inherits everything else MangoApps already does
A point leave tool has to build, buy, or integrate each of these. Leave Management gets them for free because the platform already runs them.
Identity & SSO
Employees request leave from the same SSO they use for the rest of the platform. No separate PTO portal credentials to manage.
HRIS-synced policies & balances
Accrual policies pull employee class, tenure, location, and FTE from the live HRIS — no parallel eligibility table to maintain.
Language support
AI translation covers posts, messages and documents in 39 languages, and the web interface is available in English, Spanish and Chinese where the organization turns on web translation.
Request history
Every request keeps its own status history, with each approval and modification recorded against the request.
Mobile app & push
Employees request leave, see balances, and get approval notifications in the same mobile app they use for shifts and pay.
Workflow & automation
An approved leave triggers schedule blockouts, payroll deductions, and out-of-office comms — using one automation engine.
INDUSTRY FIT
Built for the industries where leave compliance actually matters
Leave Management handles the mix of PTO, FMLA, state leave, accruals, and union rules that real workforces run on.
Retail
Store associates request time off from a personal phone, with coverage visible to the schedule manager and balance tied to live accrual.
Healthcare
Shift-based PTO, FMLA, intermittent leave, and bereavement tracked per classification — with team coverage visible across rotations.
Manufacturing
Union step-based accruals, plant-shutdown holiday rules, and shift coverage tracked together — no spreadsheet for the rules.
Financial Services
Mandatory vacation rules (regulator-required), sabbatical tracking, and multi-state PTO with an audit trail suited to regulator review.
Hospitality
Property-aware blackout dates, seasonal accrual rules, and tipped vs non-tipped leave categories — all in one engine.
Public Sector
Classification-based accruals, union leave rules, and FMLA/PFL as their own leave types, with compliance and liability reports for audits.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, security, IT, and HR all share — and the one a leave point tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Vacation Tracker + Calamari + FMLA compliance tool + payroll add-on — and the bill stops growing.
More secure
Medical certifications for FMLA stay behind the same identity perimeter and permission model as the rest of HR — no third-party blind spot.
Easier to deploy
Already deployed if you have MangoApps. Load policies, map eligibility from live HRIS, and start accruing the same week.
Easier to use
Employees request leave in the same mobile app they opened for their shift schedule. Managers approve from their inbox alongside every other request.
Easier to manage
One admin surface for accrual policies, holiday calendars, FMLA designations, and team coverage — not three tools and a spreadsheet.
Easier to extend
An approved leave triggers shift coverage workflows, payroll deductions, and out-of-office comms — using one automation engine.
AI is actually better
Leave Management AI answers "how much PTO do I have left in Q3?" and "what's the FMLA policy for new parents?" using live balances and your actual policies — not a generic chatbot.
Leave Management Screenshots
Real product screens from Leave Management workflows, pulled from the app screenshot gallery.
Ask Questions With Leave Management AI
Leave Management has a paired AI agent for balances, conflict-aware previews, and confirmation-gated submission, update, and cancellation of leave requests.
Leave Management AI
PTO balance, requests, forecasting, manager approval.
Customer Success
How Customers Use It
Customer Case Studies
Video Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
The MangoApps team is really responsive. Any questions get answered immediately. And they didn’t overpromise—they’ve delivered exactly what they said they would. The customer service really stands out.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Any leave type you configure — PTO, sick, bereavement, personal, jury duty, parental, sabbatical, unpaid leave, FMLA, state-specific leave types. Each type has its own accrual rate, eligibility rules, carryover caps, and approval workflow.
Per-leave-type accrual policies with rate, frequency (per pay period, per month, annual), caps, carryover rules, and eligibility by tenure and employment class. Different policies for different locations or employee groups.
Each request goes to the employee's manager, with skip-level routing when that manager is on leave and out-of-office delegation. By default any manager of the employee's locations may decide (or only their own reporting line, if you choose), admins can decide any request, and you can add a designated approver group. Coverage limits per location stop too many people being off at once.
Through exports, not a live sync. The payroll reconciliation report gives each employee's paid and unpaid leave hours for a pay period as a CSV, and balances export by CSV, scheduled SFTP or the REST API. At termination, HR records a final settlement of the remaining balance at the employee's hourly rate, and banked-time hours can pay out automatically.
FMLA, state family leave and similar programs are set up as their own leave types, each with its own accrual policy, per-location rules and a supporting-document upload on the request, so requests, documents and balances stay in one place. It does not decide FMLA eligibility or count a rolling leave year for you; HR makes those calls.
Yes. The team leave calendar shows approved leave across the team with privacy controls. Conflict detection flags when too many teammates are off the same week — before the request is approved.
HR uploads CSV/Excel balance data for migrations from prior systems. The import preview shows mappings before commit; the audit trail captures every adjustment.
The agent covers balance checks, leave type lookup, request status, conflict-aware preview (dry-run), holiday view, team calendar, usage history, gated write tools to submit, update and cancel, and — for approvers — the approval queue, a recommendation, and approve or deny, each with explicit confirmation. See the agent page for the full capability list.
Let's Talk
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
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