New Hires Productive From Day One
Every new hire gets a guided ramp — tasks, documents, training, and equipment in one list. The manager gets a checklist, HR gets visibility, and day one feels planned, not chaotic.
See Onboarding Hub In Action
Tour of Onboarding Hub — building role-based onboarding plans from templates, assigning tasks across new hire, hiring manager, mentor, and buddy, preboarding portals, document collection, and automated reminders that keep every new hire on track.
What Onboarding Hub Helps You Do
Six everyday actions for HR, managers, and new hires.
Build Onboarding Plans
Configure plans by role, location, or department with task lists, document checklists, training assignments, and attestations. Reuse plans or customize per hire.
Collect Documents
I-9, W-4, direct deposit, NDAs, and policy acknowledgments collected in-app and routed to HR Files with the right retention and access controls.
Assign Training
Required courses (compliance, safety, role-specific) assigned automatically based on the onboarding plan, with due dates and progress tracking.
Track Equipment & Access
Laptop, badge, system access, software accounts — request, approve, and track delivery so day one isn't a scavenger hunt.
Manager Checklists
Each manager sees their new hire's status, pending tasks, and upcoming milestones — with reminders before anything slips.
Measure Ramp
Time-to-productive, completion rates by plan and department, and bottleneck visibility tell HR what's working and where ramp is breaking down.
One App, Three Audiences
Onboarding Hub gives each role a view of the same ramp.
For New Hires
A single guided experience from offer-accept to day-30 ready.
- Personalized welcome page — manager, team, location, first-day plan.
- Task checklist — paperwork, training, intro meetings — with clear due dates.
- Document upload — drag-and-drop straight into the right HR file location.
- Training progress — assigned courses tracked alongside onboarding tasks.
- Mobile-friendly — complete onboarding from any device, before day one.
For Hiring Managers
A checklist that turns the messy first 30 days into a repeatable process.
- Manager checklist — intro meetings, system access, 30/60/90 setup.
- Team visibility — see every direct report's onboarding status at a glance.
- Reminders before slips — pending tasks flagged before they go overdue.
- Manager attestations — confirm system access granted, equipment delivered, training complete.
- Welcome announcements — with Communications on, the hire's team is told on their first day.
For HR & People Ops
Plan templates, document workflows, training assignments, and ramp analytics.
- Plan templates — by role, location, department; reusable and tailorable.
- Document tracking — see what's collected, what's outstanding, what's late.
- Training routing — assign required courses automatically based on the plan.
- Ramp analytics — time-to-productive, completion rates, bottleneck patterns.
- Audit-ready records — every form, signature, and acknowledgment timestamped.
How A New Hire Moves Through The System
Five steps from offer-accept to day-30 ready.
Onboarding Hub In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Build onboarding plans with tasks, documents, forms, trainings, and milestone checkpoints.
Controls that matter
Each business sets its own form and document reminder schedule; hiring managers get an overdue-items alert at most weekly per plan and a reminder the day before each check-in.
Scope and specs
Useful specs: Max plan duration: 365 days; Document accepted file types: PDF, JPEG, PNG, GIF, HEIC, DOC, DOCX; Plan statuses: draft, preboarding, active, paused, completed.
Structured 90-day plan
HR creates a 90-day onboarding plan with week-by-week checkpoints, assigns it to every new hire in the engineering department automatically.
Preboarding experience
A new hire receives portal access two weeks before their start date to review company policies, complete tax forms, and watch welcome videos.
Document collection
The onboarding coordinator tracks which new hires have uploaded their ID, tax forms, and signed offer letters in a single document library view.
Connected To The Rest Of MangoApps
Onboarding Hub doesn't sit on an island — every piece of the new-hire experience plugs into the apps where work already happens.
← Offer Manager
With "Create onboarding plan from template" turned on in Automation settings, a hire opens their onboarding plan from the best-matching template, or the one an admin picked. New hire details, role, and start date flow without manual entry.
→ Employee Data
Completed onboarding creates the full employee record — class, location, manager, employment type — ready for payroll, benefits, and the rest.
→ Training
Required onboarding courses assigned through the Training app with due-date tracking and manager visibility.
→ HR Files
I-9, W-4, NDAs, policy acknowledgments — all routed to HR Files with the right retention and access controls.
→ Tasks
Manager checklist items live as tasks with reminders, assignees, and due dates inside the workspace the team already uses.
→ Communications
With Communications on, the hire's team is told on their first day, so colleagues know there's a new face starting.
REPLACES POINT TOOLS
One onboarding flow in place of the new-hire-tool-stack ramp
Companies onboard new hires across a separate onboarding tool, an LMS, a forms tool for I-9s, an IT ticket system, and a Google Doc checklist. Onboarding Hub retires that — and lives in the workspace the new hire uses afterward.
BambooHR Onboarding
HRIS-bundled onboarding
- The onboarding tool is the same app the new hire will use every day after — not a one-week BambooHR experience and then a different system
- 365-day onboarding plans handle 30/60/90 milestones and ramp goals — not just the first-week checklist
- Priced per hire from your platform credits, with nothing to license, instead of BambooHR's per-seat fee
Workday Onboarding
Workday HCM onboarding
- Configures in days, not the multi-quarter Workday Onboarding implementation
- Built-for-the-frontline new-hire experience — Workday still assumes desktop access for most onboarding tasks
- Dual checklists (manager + employee) coordinate side by side — not Workday's role-stacked single-thread flow
Sapling / Hibob onboarding
People-platform onboarding modules
- Training, document collection, equipment requests, and attestations all run in the same workspace — not Sapling plus an LMS plus a forms tool
- New-hire experience hooks into the same comms, search, and HR tools the employee will use on day 30
- Audit-ready records for I-9s, NDA acks, and policy attestations — not a vendor blind spot
Talmundo
Pre-boarding and onboarding experience tool
- Pre-boarding content, day-one ramp, and 90-day milestones all in one app — not a marketing tool and a checklist tool
- Onboarding Hub AI answers new-hire Q&A grounded in your actual policies and team docs — not a scripted Talmundo flow
- Manager checklist runs in parallel with the new-hire checklist — visibility for HR without three tools
PLATFORM ADVANTAGE
Onboarding Hub inherits everything else MangoApps already does
A point onboarding tool has to build, buy, or integrate each of these. Onboarding Hub gets them for free because the platform already runs them.
Identity & SSO
New hires hit SSO on day one — the same identity that powers comms, training, and HR for the rest of their tenure.
HRIS-driven plan templates
The right onboarding template is matched on role, department, and location — read from the hire's record, not picked by hand.
Answers in your language
Ask AI replies in the language each person asks in, so global new hires can ask about their onboarding in their preferred language.
Completion record
Each task records who completed it and when, and each document signature records the signer and the time.
Mobile app & day-one access
New hires complete pre-boarding from a personal phone, day-one tasks from the same mobile app they'll use for shifts and HR.
Workflow & automation
A start date tells IT and Facilities what to prepare, enrolls the hire in the plan's courses, and lets Communications welcome them to the team.
INDUSTRY FIT
Built for the industries where onboarding ramp drives retention
Onboarding Hub is the ramp-up surface for organizations whose first-90-days experience is the difference between a productive new hire and a 90-day attrition statistic.
Retail
Store associate onboarding with mobile pre-boarding, day-one POS training, and 30-day shift coverage milestones — all in one workspace.
Healthcare
Clinical onboarding with credential capture, compliance training, and unit-specific ramp milestones — visible to the unit manager.
Manufacturing
Plant-floor onboarding with PPE issuance, safety training, lockout/tagout certification, and shift ramp — captured per worker.
Technology
Engineering onboarding with laptop provisioning, repo access, training modules, and 30/60/90 ramp goals — with manager and employee checklists.
Hospitality
Property-level onboarding with brand-standard training, role-specific certifications, and a frontline-ready day-one experience.
Public Sector
Classification-based onboarding with union notification, mandatory training, and oath-of-office attestations captured with who signed and when.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, security, IT, and HR all share — and the one an onboarding point tool structurally cannot answer.
Cheaper than the stack
Priced per hire from your platform credits, and it replaces BambooHR + LMS + forms tool + IT ticket system + manager checklist tool.
More secure
I-9s, NDAs, and signed attestations live behind the same identity perimeter and role permissions as the rest of HR — no onboarding-vendor blind spot.
Easier to deploy
Already deployed if you have MangoApps. Configure plan templates, map dual checklists, and onboard your first new hire the same week.
Easier to use
New hires complete pre-boarding from a phone, hit day one with full SSO access, and stay in the same app for everything after.
Easier to manage
One admin surface for plan templates, dual checklists, training assignments, and audit reports — not five tools to keep in sync.
Easier to extend
A start date can trigger IT provisioning, training, equipment requests, and welcome posts — using one automation engine.
AI is actually better
Onboarding Hub AI answers "where do I park?" and "what's my training due next?" using your actual policies, plan, and the new hire's role — governed by the same permission model.
Onboarding Hub Screenshots
Real product screens from Onboarding Hub workflows, pulled from the app screenshot gallery.
Ask Questions With Onboarding AI
Onboarding Hub has a paired AI agent for status questions, equipment requests, and the paperwork chase. Same records, same permissions as the app.
Onboarding AI
New-hire ramp — equipment, training, attestations, paperwork.
Customer Success
How Customers Use It
Customer Case Studies
Video Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
MangoApps became the glue that holds our fast-growing company together. It gives every new employee—from newly acquired teams to recent hires—an immediate sense of belonging and access to everything they need.
Jeff Petet
Senior VP of IT
Petauri
Frequently Asked Questions
Either. When an admin turns on "Create onboarding plan from template" (Automation settings), a candidate marked hired — for example once their offer in Offer Manager is signed — gets an onboarding plan from the best-matching template. It ships off, and HR can always start onboarding by hand, including for hires that didn't come through Recruiting (acquisitions, contractors converting to FTE, etc.).
Yes. Plan templates support role-based, location-based, and department-based variations. Reuse a base plan and layer location-specific paperwork (state tax forms, regional safety training) on top.
Documents are collected in-app via guided forms and routed to HR Files with the right retention rules. E-signature is supported where required. Audit trail captures every signature with timestamp and user.
Required courses are assigned automatically based on the onboarding plan. Courses live in Training, with due dates, progress tracking, and manager visibility. Completion rolls up to the onboarding dashboard.
Managers get a checklist of intro meetings, system access confirmations, equipment handoffs, and 30/60/90 milestones. Reminders fire before tasks go overdue. The team feed can announce the new hire when configured.
Built-in analytics cover time-to-productive, completion rates by plan and department, and bottleneck patterns (which tasks chronically run late). Export to CSV for finance and people analytics teams.
The agent surfaces onboarding status, paperwork progress, equipment and access requests, training assignments, and attestation completion — all in Ask AI with the same permissions as the app. See the agent page for the full capability list.
Let's Talk
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about Employee Onboarding Software for New Hires →