Requesting a communications slot
Use the live planning app
Requests and current availability are handled in Communications Hub and Calendar, not on this page. Open the app to find the current route and coordinate with the listed owner. The exact submission route and any required approval should be confirmed in your organization’s app setup.
Before you start, gather the information below so the planning conversation can focus on audience, timing, and next steps.
Prepare a useful request
A concise brief helps the team assess fit
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1
Describe the purpose
Say what employees need to know or do, and why the message is needed.
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2
Name the intended audience
Identify the roles, teams, locations, or shifts the message is meant to serve. Do not assume one channel reaches everyone.
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3
Suggest timing and explain constraints
Share a preferred window and any reason it matters. Check the live calendar rather than relying on a date copied elsewhere.
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4
Consider channel and ownership
Suggest a channel if you have a reason it fits, and identify the role or team responsible for decisions and follow-up.
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5
Coordinate in the app
Open Communications Hub and Calendar, use its configured request or coordination route, and check the live record for the next handoff.
Submit or coordinate through the app
Communications Hub and Calendar is the place to check the current route and availability.
Use the request route configured in the app.
Check the live schedule before treating a preferred time as available.
Follow the owner and handoff shown in the app.
If the route or ownership is unclear, ask the communications planning team through your established internal help channel; this template does not define a new contact.
Common questions
How far ahead should I request a slot?
Check the guidance in Communications Hub and Calendar. This explainer does not set a lead time; confirm the current expectation in the app before promising a date.
What if my preferred time is unavailable?
Use the app to review current availability and coordinate an alternative with the listed owner. Revisit the audience need and timing constraint before choosing another slot.
What if the plan changes after I request a slot?
Update or coordinate the change through the route in Communications Hub and Calendar so the live status and handoff remain clear.