Asset Pro
IT asset inventory, tracking, and lifecycle management.
Overview
Most asset tools are a spreadsheet with a login — a list of hardware nobody outside IT ever opens. Asset Pro keeps the register on the same records the rest of the platform runs on, so a hand-off is a data connection rather than a re-entry: a Service Desk equipment ticket links to the asset it is about, a received Procurement purchase-order line becomes an asset with its vendor, price, and PO number already filled in, Inspections resolves a barcode Quick Scan straight against the register, and the vendor is one shared record across Asset Pro, Procurement, Contracts, and Supplier Hub. Devices sync in from Lansweeper, Intune, and Jamf instead of being typed twice.
Every asset carries a full chain of custody: assign it with optional manager approval, have the recipient acknowledge or dispute receipt, and record condition on return. Around that sit software licence seats (per-seat, per-device, site-wide, concurrent, perpetual, subscription), nightly straight-line depreciation down to a salvage floor, scheduled maintenance with per-record cost tracking, daily warranty and maintenance reminders, scan-based stocktake sessions, pallet-rack facility layouts, vendor and contract records, and six reports — inventory, assignments, depreciation, maintenance, device refresh, and EOL timeline — each exportable to CSV, PDF, or Excel. An Ask AI Asset Agent answers who has what and files equipment requests from chat.
Track hardware and software assets across their full lifecycle — checkout and check-in, preventive maintenance, straight-line depreciation, and warranty expiration — with an AI Asset Agent and audit-ready reports.
Highlights
Capabilities
Platform Integrations & AI Agent
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Ask AI Asset Agent — find, request, track assets, and check return history from chat
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Device discovery sync from Lansweeper, Intune, and Jamf
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Procurement integration — assets link to purchase-order line items
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Inspections integration — per-category templates, recurring schedules, and pass-rate tracking
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SOP Hub & Service Desk — link SOPs and track open tickets per asset
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Onboarding / offboarding device hand-out and return via Recruiting plans
Asset Tracking & Lifecycle
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Hardware and software asset kinds with auto-generated asset numbers
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Status lifecycle (available, assigned, maintenance, retired, lost, stolen) with retire & restore
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Condition grading (excellent, good, fair, poor, damaged)
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End-of-life date auto-calculated from category useful life
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Barcode / QR tagging with auto-detected symbology (EAN-13, UPC, QR, Code 128)
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Bulk CSV import/export with per-asset audit activity log
Assignment & Checkout
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Checkout / check-in workflow with full assignment history
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Permanent, temporary, and loaner assignment types
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Optional manager approval workflow before checkout
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Overdue-return detection with configurable max assignment days
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Condition-at-return recording on every check-in
Software License Management
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License types: per-seat, per-device, site-wide, concurrent, perpetual, subscription
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Seat allocation to users or devices with availability checks
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License compliance status (compliant, at-capacity, over-licensed)
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Subscription expiry tracking with configurable alert window
Maintenance & Facility Inspections
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Scheduled maintenance records with per-record cost tracking
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Configurable maintenance interval with overdue reminders
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Recurring inspection schedules per category (daily through annually)
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Pallet-rack facility layouts with rack-drawing import and deletion-protected inspection history
Depreciation, Warranty & Contracts
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Automatic straight-line depreciation over each category's useful life down to the asset's salvage value (a configurable annual rate when the category sets none)
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Warranty tracking with per-assignee alerts and a weekly warranty digest
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Contract & vendor records with renewal-notice alerts (warranty, service, lease, license)
Reporting & Labels
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Six reports: inventory, assignments, depreciation, maintenance, device refresh, EOL timeline
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Export any report to CSV, PDF, or Excel
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Bulk barcode / QR label printing for selected assets
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Barcode scanner lookup for quick asset check-in / check-out
Limits & Specs
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Default depreciation rate: 20% per year, used when a category sets no useful life (admin-configurable)
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Warranty alert window: 60 days before expiry (admin-configurable)
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Maintenance interval default: 180 days (admin-configurable)
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Subscription alert window: 30 days before expiry (admin-configurable)
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Max assignment duration: Unlimited by default (admin-configurable)
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Asset number format: AST-##### hardware, SWL-##### software
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Inspection frequencies: Daily, weekly, monthly, quarterly, annually
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Licensing: Requires a OneMango license
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Asset pricing: A pack that follows your asset count, on the monthly bill — it moves up at once and down on the 1st, and never stops anyone adding an asset
Screenshots
Use cases
Resources
FAQ
Yes. With auto-depreciation enabled, an asset's value falls straight-line from its purchase price to its salvage value over its category's useful life; when the category sets no useful life, it falls by a configurable annual rate (default 20% of the purchase price a year) until it reaches salvage. Current value updates every night. Accelerated or double-declining methods are not supported.
Yes, through the Ask AI Asset Agent: an employee asks for, say, a headset, and the agent finds an available unit and files the request for their manager to approve before checkout. Managers and app admins are assigned at once unless assignment approvals are required. Every hand-over keeps full check-in/check-out history.
Yes. Asset Pro syncs devices from Lansweeper, Intune, and Jamf via the device discovery integration, and supports bulk CSV import for both assets and categories.
Six reports — inventory, assignments, depreciation, maintenance, device refresh, and EOL timeline — each export to CSV, PDF, and Excel. You can also bulk-print barcode/QR labels for selected assets.
Yes. Software assets support per-seat, per-device, site-wide, concurrent, perpetual, and subscription license types, with seat allocation to users or devices, compliance status, and configurable subscription-expiry alerts.
Yes. Any asset can carry a barcode or QR value, and Asset Pro auto-detects the symbology (EAN-13, UPC, QR, or Code 128) from the value you enter. You can bulk-print barcode/QR labels for selected assets, then scan them on the Scanner page (camera or handheld scanner), which resolves the barcode, asset number, or serial number — or point a phone's camera at a QR label to open the asset. Barcode scanning is an admin-toggleable feature.
Procurement handles the buying — purchase orders and their line items. Asset Pro manages what you own after it arrives: each asset can link back to the Procurement PO line item it was created from, then Asset Pro tracks its assignment, maintenance, depreciation, and end-of-life. Use Procurement to purchase equipment and Asset Pro to manage it through its lifecycle.
Yes. Schedule maintenance records per asset with cost tracking and a configurable maintenance interval (default 180 days) that drives overdue reminders. Separately, each asset category can require recurring inspections on a daily, weekly, monthly, quarterly, or annual cadence, and Asset Pro tracks pass rates and overdue-inspection status per asset.
Per-asset warranty alerts go to the asset's current assignee (default window 60 days before expiry), while a weekly warranty digest of everything expiring goes to admin-configured recipients or app admins. Software subscriptions carry their own alert window (default 30 days), and contract records send renewal notices for warranty, service, lease, and license agreements — software and contract emails start once an admin switches them on in Settings (both are off by default). All windows are admin-configurable.
