Libraries
Organize and share company resources, documents, forms, and links in curated library collections.
Meet the agent
This app ships with a production AI agent — permission-aware, tenant-scoped, audit-logged, and governed by the Agent Development Lifecycle.
Libraries AI
Cross-library search · use-case recommendations · governance + gap reports.
Overview
A library item can be a real record, not just a bookmark. Alongside external links, files, images, and video, a library can point directly at an internal form or wiki page — and the picker only offers records that are actually reachable, so a draft wiki or an archived form never becomes an item everyone else sees as broken. When the underlying record is later archived or deactivated, the item shows as unavailable instead of quietly linking into a dead end.
Each library is targeted rather than published to everyone. Audience rules resolve by department, location, group, job title, organizational role, or named individual, while curation is governed by the library's own management level rather than by the rule. Employees browse in a modern card view or a nested tree, search across every library they can see, and bookmark what they use often; the same content is reachable on mobile and through a browser extension that clips a page straight into a library.
Curation is kept honest by the platform governance pipeline. When auto-governance is switched on, every enabled library is scanned weekly against a review interval, broken links and stale items are flagged to each item's owner or the library's curators rather than to every admin, and knowledge-gap analysis surfaces the searches employees ran that returned nothing — so the next thing to add is a measurement, not a guess. The Libraries AI agent answers in Ask AI over the same content using semantic search, with each capability group separately switchable and content-management tools admin-only and confirmation-gated.
See how teams build branded, audience-targeted library spaces that mix forms, wiki pages, files, links, and video — with drag-and-drop organization, semantic search, and governance reviews that flag broken sources.
Highlights
Capabilities
Library & Content Management
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Multiple branded library spaces per business (name, description, icon, color)
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Mixed-content libraries (links, files, forms, wiki pages, media)
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Image-and-video-only library type
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Enable or disable a library without deleting it
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Drag-and-drop library reordering
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One-click sample data to explore the app
Content Types & Items
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Item types: link, file, form, wiki page, image, video
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Link to internal OneMango forms and wiki pages
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Simple link items open in a new tab or the same tab
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Simple link icon and color, chosen in the icon picker
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Upload image and video media directly onto an item
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Drag-and-drop item reordering within a category
Audience Targeting & Permissions
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Library visibility: all users or specific audiences
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Audience rules by department, location, group, job family, job title, org role, platform role, or individual user
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Audience rules carry no role — a rule grants visibility, curation is set by the management level
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Named per-library contributors and managers, held separately from the audience
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Management level: everyone, admins and named contributors/managers, or admins only A legacy domain-admins-only level exists on older libraries but can no longer be chosen
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Admin-configurable default permission for new libraries
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Disabled libraries stay reachable to managers but hidden from everyone else
Search, Discovery & Views
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In-app search across item titles and descriptions
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Semantic (vector) search when embeddings are available
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Include libraries in the platform-wide global search
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Browse by library and category
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Search-query logging that feeds knowledge-gap analysis
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App view modes: modern card grid and nested tree
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Admin-configurable default view mode per business
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Per-library default layout: grid, large, or compact
Content Governance & Health
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Auto-governance mode with scheduled review reminders
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Broken / inactive source detection (unpublished forms and wiki pages)
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Governance health report in the Insights dashboard
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Knowledge-gap analysis from failed searches
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Finding severity levels: Critical, high, medium & low
Libraries AI Agent
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Ask-AI search, browse, and resource recommendations
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Admin write actions: add, update, move, delete items and create categories
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Governance and knowledge-gap reports via the agent (admin)
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Granular capability toggles: search, browse, stats, content management
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Per-business switch to turn the agent off
Notifications
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In-app alert when a new item is added to a library
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Email notification when a new item is added
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Governance review reminders to library managers
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Knowledge-gap analysis summaries to admins
Limits & Specs
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Media upload max size per item: 100 MB
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Library name max length: 100 characters
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Governance review interval range: 7–365 days (default 90)
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Accepted media types (image): JPEG, PNG, GIF, WebP, SVG
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Accepted media types (video): MP4, WebM, QuickTime, AVI
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Pricing: $2.00 per employee / month (license required)
Screenshots
Use cases
Resources
FAQ
Each library item can be an external link, an uploaded file, an image or video, or a direct link to an internal OneMango form or wiki page (offered while the Forms or Wikis app is on). Every item has its own title and description. A Simple link item can also have its own icon and color, chosen in the icon picker, and open in a new tab or the same tab; file, form, wiki, image and video items use their type's icon.
A library's visibility is either all users or specific audiences. Audience rules can target departments, locations, groups, job families, job titles, organizational roles, platform roles, or individual users, and every rule grants the same thing: the ability to see the library — a rule can no longer carry a curation role. Who may add and edit content is set separately, by the library's management level. At every level, Libraries admins, a Libraries admin limited to places and departments (for the libraries in their area), anyone given the Libraries Contributor role who can see the library, and the library's creator can curate it. With Everyone, everyone who can see the library can also curate it. With Admins and specific users, so can the people named on that library as Contributor or Manager. With Admins only, nobody else. (A legacy Domain admins only level exists on older libraries and can no longer be chosen.)
Drive is where you store and version the files themselves; Wikis is where you author long-form documents. Libraries sits on top: it's a curated, permissioned collection of pointers — links, files, forms, wiki pages, and uploaded images or videos — organized into categories so employees can find the right resource without hunting across apps.
When auto-governance is on, Libraries scans every enabled library once a week and flags libraries nobody has reviewed within the review interval, items that have gone stale, broken external links, and items whose linked record is gone, archived or unpublished. The people responsible for each library get a review reminder in their Inbox, and Insights shows the open findings. Knowledge-gap analysis reviews searches that returned no results so admins can see what content employees are looking for but not finding.
You can search across item titles and descriptions inside the app, and where embeddings are available Libraries also runs semantic (meaning-based) search. Admins can additionally include libraries in the platform-wide global search so results surface without opening the Libraries app first.
Uploaded media is capped at 100 MB per item. Images can be JPEG, PNG, GIF, WebP, or SVG; video can be MP4, WebM, QuickTime, or AVI. Library names are up to 100 characters and descriptions up to 500. Governance review intervals can be set from 7 to 365 days (default 90).
Libraries is a licensed add-on at $2.00 per employee per month, and it is also bundled into the Employee Experience suite and the Knowledge & Content pack — so if you already have one of those, it is included. Like every marketplace app it is disabled by default; an admin enables it per tenant and then publishes it to employees.
