Wikis
Create, edit, and organize collaborative knowledge documentation with WYSIWYG editing, templates, and revision history.
Meet the agent
This app ships with a production AI agent — permission-aware, tenant-scoped, audit-logged, and governed by the Agent Development Lifecycle.
Wikis AI
Full-body search · version + comments · confirmation-gated writes.
Overview
A structured, collaborative knowledge space where users can create, edit, search, and maintain living documentation. Features include WYSIWYG editing via Quill, admin-manageable templates, full revision history with diff comparison and restoring an earlier version, threaded comments with @mentions, sub-wiki hierarchy, edit locking, and PDF export.
Author rich wiki pages with sub-wiki hierarchies up to 5 levels deep, automatic versioning with side-by-side diffs and one-click restore of an earlier version, and built-in AI-powered search.
Highlights
Capabilities
Wiki Authoring
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WYSIWYG rich-text editor (Quill)
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Inline image uploads within a page
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Cover image per wiki
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Draft / published / archived lifecycle
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Admin-managed templates with categories
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Duplicate an existing wiki
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Soft-delete to Trash with restore
Structure & Navigation
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Parent-child sub-wiki hierarchy (up to 5 levels)
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Inline sub-wiki creation from any page
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Two-pane page-tree navigation
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Tag classification with autocomplete
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Bookmark wikis for personal quick access
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Sort by recent, title, most viewed, or custom order
Versioning & History
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A version is saved each time a published page is saved
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Side-by-side diff of any two versions
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One-click restore to any previous version
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Change-type labels (created, updated, published, restored)
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Per-version author and timestamp attribution
Collaboration & Engagement
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Threaded comments with replies
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@mention teammates in comments
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Emoji reactions on pages (👍 ❤️ 🎉 👀 💡)
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Page view-count tracking
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Per-page reader activity log (page manager / admin)
Permissions & Access Control
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Per-wiki edit permission (admin and creator / any user)
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Per-wiki comment permission (any / creator+admin / nobody)
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Automatic edit locking to prevent simultaneous edits
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Admins and Wikis app admins can break a stuck edit lock
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Per-wiki allow/block copy and PDF export
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Transfer management (page manager or admin)
Search & AI
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Full-text search across title, description, and body
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Semantic (embedding-based) content search
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Global search integration (admin-configurable)
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Wikis AI Agent — search, browse, and query in chat
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AI Agent creates drafts for whoever the create setting allows
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AI Agent publish, archive and delete for admins and the page's manager
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Admin toggle for the AI Agent (on by default)
Delivery, Export & Notifications
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In-app + email notification on new comment (page manager)
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In-app + email notification on @mention
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Targeted in-app + email notification on publish
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PDF export of any page (admin-configurable)
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Homepage widget (recent, bookmarked, needs you)
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Mobile web (browse, read, search, comment, bookmark)
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Public REST API Documented under /api/v1/wikis.
Limits & Specs
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Wiki title max length: 255 characters
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Comment max length: 2,000 characters
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Default edit lock timeout: 30 minutes after the editor leaves (admin-configurable)
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Pagination (wiki list): 50 per page
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Version history pagination: 50 per page
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Pricing: License required (per-tenant opt-in)
Screenshots
Use cases
FAQ
Pages are authored in a Quill WYSIWYG rich-text editor with inline image uploads and a per-wiki cover image — no markup required. Content is organized into parent-child sub-wiki hierarchies up to 5 levels deep, navigated through a two-pane page tree, and classified with tags. Each wiki moves through a draft / published / archived lifecycle, every save of a published page is versioned automatically, and admin-managed templates can pre-fill structure and content for new pages.
The Wikis AI Agent lets users search, browse, and query wiki content conversationally in Ask AI. It creates draft wikis for whoever the "Who can create a wiki page?" setting allows, and for an admin or the person who manages a page it also publishes, archives, or deletes that page on request. An admin can turn it off per business (it is on by default). See the Wikis FAQ for setup and operating details.
Wikis requires a license and is opt-in per tenant — an administrator enables it for your business from the Apps Marketplace. It is disabled by default until then. Contact your OneMango administrator about turning it on for your organization.
Wikis is for collaborative, continuously-edited knowledge pages — anyone with permission edits them, and every change is versioned with comments and @mentions. Sites is for publishing branded intranet/landing pages assembled from content sections, not open co-editing. SOP Hub is for controlled standard operating procedures where structure and sign-off matter. Libraries is a curated hub of links, documents, and resources you collect and organize rather than author. Reach for Wikis when the content is living documentation your team writes and revises together.
